Document text
[DATE]
To: [PAYROLL / HR CONTACT]
[EMPLOYER NAME]
[EMPLOYER ADDRESS]
EIN (if known): [EMPLOYER EIN]
From: [YOUR FULL NAME]
[YOUR ADDRESS, CITY, STATE, ZIP]
Last 4 digits of SSN: [XXXX] · Employee ID: [NUMBER]
[PHONE] · [E-MAIL]
Subject: Request for my [YEAR] Form W-2
Dear [PAYROLL / HR CONTACT],
I worked for [EMPLOYER NAME] as [JOB TITLE] from [START DATE] to [END DATE, OR «PRESENT»]. I have not received my Form W-2, Wage and Tax Statement, for [YEAR].
Employers furnish Forms W-2 to employees by January 31 (IRS, Employment tax due dates). Please send my W-2 for [YEAR]:
( ) by mail to the address above — my address has [NOT CHANGED / CHANGED; THE NEW ADDRESS IS ABOVE];
( ) by e-mail or through the payroll portal at [E-MAIL / PORTAL NAME].
[IF YOU RECEIVED A W-2 WITH AN ERROR:] I received my W-2, but [BOX NUMBER AND WHAT IS WRONG]. Please issue a corrected Form W-2 (Form W-2c).
I would appreciate a reply by [DATE — 7 DAYS FROM TODAY].
Thank you.
Sincerely,
______________________________
[YOUR FULL NAME]
Follow-up — before calling the IRS
[DATE]
Dear [PAYROLL / HR CONTACT],
On [DATE OF THE FIRST REQUEST] I asked for my [YEAR] Form W-2. I still have not received it.
If I do not receive it by the end of February, I will contact the IRS at 800-829-1040, as the IRS advises, and give them the employer name, address and EIN. I would prefer to receive the form from you directly — please send it by [DATE].
Sincerely,
______________________________
[YOUR FULL NAME]
Reply to this document or get a deadline reminder: https://layers.md/us/request-missing-w2-letter?from=reply-us-w2-request