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Sample: the names, dates and amounts are examples. Replace them with your own, then delete this line.
VERSION A — FORMAL RESIGNATION LETTER
Serving the full notice period in your appointment letter.
Priya Sharma
Employee ID: 0418 · Senior Accountant, Finance
12 Sample Road, Mumbai 400001
+91 90000 00000 · priya.sharma@example.com
Date: 30 October 2026
To
Rohan Mehta
Finance Manager
Aarohi Traders Pvt. Ltd.
Mumbai
Subject: Resignation from the post of Senior Accountant
Dear Mr. Mehta,
I hereby resign from my position as Senior Accountant at Aarohi Traders Pvt. Ltd. As per my appointment letter dated 6 March 2023, my notice period is 30 days. My last working day will therefore be 29 November 2026, unless we agree on another date.
I am thankful for the opportunities and guidance I received during my three years here, especially the month-end closing work.
During the notice period I will complete my pending work, hand over my files to the person you nominate and finish the exit and clearance formalities.
I request you to kindly arrange my relieving letter, experience letter and full and final settlement on my last working day. Please accept this letter as my formal resignation.
Thanking you,
Yours sincerely,
Priya Sharma
VERSION B — RESIGNATION EMAIL TO MANAGER AND HR
To: rohan.mehta@example.com Cc: hr@example.com
Subject: Resignation — Priya Sharma, 0418
Dear Mr. Mehta,
Please accept this email as my resignation from the role of Senior Accountant, effective today, 30 October 2026. As per my appointment letter, I will serve a notice period of 30 days; my last working day will be 29 November 2026.
I will prepare a handover note for my open work by 20 November 2026. Kindly guide me on the exit process.
Thank you for your support.
Regards,
Priya Sharma
+91 90000 00000
VERSION C — REQUEST TO SHORTEN THE NOTICE PERIOD
Personal reasons, health, higher studies or a new joining date. Whether the company agrees, and on what terms, depends on your contract.
Priya Sharma
Employee ID: 0418 · Senior Accountant, Finance
12 Sample Road, Mumbai 400001
+91 90000 00000 · priya.sharma@example.com
Date: 30 October 2026
To
Rohan Mehta
Finance Manager
Aarohi Traders Pvt. Ltd.
Mumbai
Subject: Resignation and request for early release
Dear Mr. Mehta,
I hereby resign from my position as Senior Accountant, with effect from 30 October 2026. My notice period is 30 days, which would end on 29 November 2026.
Due to admission to a course starting on 16 November 2026, I request you to kindly relieve me on 13 November 2026. I will complete the handover of my files by then. If required, I am willing to adjust earned leave as per company policy.
I would be grateful for your support in this matter.
Yours sincerely,
Priya Sharma
VERSION D — REQUEST FOR RELIEVING LETTER, EXPERIENCE LETTER AND F&F SETTLEMENT
Send after your last working day if the documents or dues have not come.
Date: 1 December 2026
To
The HR Manager
Aarohi Traders Pvt. Ltd.
Mumbai
Subject: Request for relieving letter, experience letter and full and final settlement
Dear Sir/Madam,
I resigned from the post of Senior Accountant (Employee ID 0418) on 30 October 2026, and my last working day was 29 November 2026. I have completed the handover and returned my laptop and ID card.
I request you to issue the following at the earliest:
• Relieving letter
• Experience / service certificate
• Full and final settlement with a statement of salary, leave encashment and deductions
• Form 16 for the current financial year, when due
Under section 17(2) of the Code on Wages, 2019, wages due on resignation are payable within two working days. Please share the payment date and the settlement statement on priya.sharma@example.com.
Thanking you,
Priya Sharma
+91 90000 00000
Handover note
Work / client / file Status Handed over to Location Date
Month-end closing Done Rohan Mehta Finance drive 20 November 2026
Vendor payments In progress Rohan Mehta Finance drive 20 November 2026
GOOD TO KNOW — delete this page before sending
• The notice period comes from your appointment letter or company policy. Check it before you write the last date.
• Keep a copy of your resignation with the date you sent it (email is fine). The notice period runs from that date.
• Ask for the relieving letter and experience letter in writing; your next employer may need them at joining.
• Under the Code on Wages, 2019 (in force from 21 November 2025), wages due on resignation are paid within two working days of resignation — s.17(2). Gratuity, if you are eligible, has its own rules.
• In Layers you can send the letter with tracking: you see when HR opened it and you keep the dated record.
The names, dates and amounts in this template are a sample: replace them with your own. © Layers (layers.md), licensed under CC BY 4.0 (https://creativecommons.org/licenses/by/4.0/). You may adapt and reuse this template with attribution. Letter template — the details are a sample, replace them.
Letter template — the details are a sample, replace them. © Layers (layers.md) · CC BY 4.0