Document text
Date: [DD MONTH YYYY]
Sent by [E-MAIL / WHATSAPP AND E-MAIL / BY HAND, RECEIPT ACKNOWLEDGED / REGISTERED POST]
To:
[EMPLOYER'S NAME — COMPANY NAME AND REGISTRATION NO., OR PERSON'S NAME]
Attention: [MANAGER / HR / OWNER]
[EMPLOYER'S ADDRESS]
From:
[YOUR FULL NAME]
[NRIC NO. / PASSPORT NO. — LAST 4 DIGITS]
[JOB TITLE] · Employee no. [NO., IF ANY]
[YOUR ADDRESS]
[PHONE] · [E-MAIL]
Subject: Unpaid wages for [MONTH(S) / WAGE PERIOD(S)] — request for payment
Dear [NAME],
I have worked for you as [JOB TITLE] at [PLACE OF WORK] since [START DATE]. My agreed wage is RM[AMOUNT] per [MONTH / WEEK / DAY], and my wage period is [ONE CALENDAR MONTH / OTHER: (DETAILS)].
1. Wages not paid
Wage period Wages due (RM) Last day for payment Paid (RM) Still owed (RM)
[1–30 SEPTEMBER 2026] [AMOUNT] [7 OCTOBER 2026] [0 / AMOUNT] [AMOUNT]
[OVERTIME / REST DAY / PUBLIC HOLIDAY WORK IN (MONTH)] [AMOUNT] [LAST DAY OF THE NEXT WAGE PERIOD] [AMOUNT] [AMOUNT]
[OTHER: ALLOWANCE / UNLAWFUL DEDUCTION OF (ITEM)] [AMOUNT] [DATE] [AMOUNT] [AMOUNT]
Total RM[TOTAL]
Under section 19 of the Employment Act 1955, wages must be paid not later than the seventh day after the last day of each wage period. Pay for overtime, work on a rest day and work on a gazetted public holiday must be paid not later than the last day of the next wage period.
[IF YOUR EMPLOYMENT HAS ENDED:] My employment ended on [DATE] [AFTER NOTICE / BY RESIGNATION WITH NOTICE]. Under section 20 of the Act, wages earned but not yet paid were due on the day my contract ended.
2. My request
Please pay RM[TOTAL] into my account [BANK NAME, ACCOUNT NO.] by [DATE — E.G. 7 DAYS FROM THIS LETTER], and give me a payslip showing the wages and any deductions.
If the amount is not paid by that date, I will file a claim with the Labour Department (Jabatan Tenaga Kerja). Under section 69 of the Act, the Director General of Labour may inquire into wage disputes and order the employer to pay the sum found due.
I am willing to discuss this. You can reach me at [PHONE / E-MAIL].
Yours faithfully,
______________________________
[YOUR FULL NAME]
Attachments:
1. Employment contract / offer letter / appointment letter.
2. Payslips for [MONTHS] and bank statements showing what was paid.
3. Attendance records, timesheets or messages showing the days worked.
4. [RESIGNATION OR TERMINATION LETTER, IF THE JOB HAS ENDED].
BEFORE SENDING — delete this part
Where you work matters. The Employment Act 1955 applies to Peninsular Malaysia and the Federal Territory of Labuan. Sabah and Sarawak have their own labour ordinances.
Domestic workers are covered by section 19 (time of payment) too.
Keep proof of when you sent the letter and every message after it. Do not sign a statement that you were "paid in full" unless you were.
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